Lexington Heights, Inc.
Board of Trustees Meeting
August 5, 2023
I. Call to Order
The meeting was called to order by association President, Bob Alimpich, at 9:02 am.
II. Trustees Present
Bob Alimpich, Liz Alimpich, Renee Jobbit, Diana Larsson, John Medovarsky, Don McColman, Lynn Secord, Glady Stablein, Dottie Schulte
III. Reading of the July 22, 2023 minutes
Glady motioned to accept the Minutes as read. Liz seconded. All in favor. Motion passed. (202339)
IV. Treasurer’s Report
The Zenith steps are paid in full. The Collections Committee collected about $3,000 from their calls regarding unpaid dues. Diana feels that the $10.00 per month late fee is motivating people to pay their dues. Diana will be working on printing out statements with late fees and mailing them. The Collections Committee is Liz, Bob, and Diana.
V. Elections
Glady made a Motion to certify the 2023 Trustee election. The election materials are preserved for one year. Liz seconded. All in favor. Motion passed. (202340)
Glady made a Motion to destroy the 2022 election materials. Dottie seconded. All in favor. Motion passed. (202341)
Swearing in of newly elected Board Members – Bob Alimpich, Debbie Bonneau, Janice Hall, Dottie Schulte, Lynn Secord
I, _________, do promise to uphold the Laws of the State of Michigan regarding Summer Resort Corporations and the By-Laws of Lexington Heights to the best of my ability.
Election of Officers – Bob Alimpich was elected as President. John Medovarsky was elected as VicePresident. Liz Alimpich was elected as Treasurer. Lynn Secord was elected as Secretary. All officers were voted in unanimously. Lynn Secord will remain as Webmaster. This is an appointed position.
VI. Member Comments
Kurt Riese on Grove brought up a concern about the top north edge of the Zenith steps being a safety concern. He believes an additional railing is needed. Liz mentioned planting bushes there. He also asked for a donation for the upcoming Mill Creek Clean Up to help pay for gas, chains etc. Debbie Bonneau said that EGLE is responsible for the creek and that the creek is the property of the State of Michigan.
Renee suggested planting a tree near the bench on Zenith.
VII. Committee Reports
Clubhouse - Julie is going to see if Marge Martin might be interested in being Clubhouse manager. Thanks to John for adding the safety strip on the front step. Also, thanks to Bob Hughes and Bob Alimpich for installing the new entry door on the clubhouse garage. Julie suggested getting a camera for the playground to help prevent vandalism in the winter months. The Clubhouse manager receives $595.00/year.
Bluff/Parkway – Dottie got a map of the lighting in our subdivision. The lights along Lakeview could be turned off if there is a petition stating that the majority of the community wants that to happen. If the lights along Lakeview are turned off, the Association will be responsible for 60% of the lighting bill as opposed to 100%. John said a petition must have 60 signatures. Dottie said the proposal to go ahead with LED lighting isn’t going to happen anytime soon because the proposal came in higher (more expensive) than the Township had expected. There was not any information on solar lighting. Taxpayers pay $18.00 a year for lighting. There was a discussion about adding shields to focus the lighting down. Debbie also said that boaters like the lighting and they use it as a beacon. She would like to see shields installed on the current lights. Worth Township oversees our lighting. Worth Township owns the contract. Worth Township has the final decision. There was a discussion about turning off the lights along Lakeview for one year and then going solar. However, then we would have poles and electrical wires still in place and not functioning. The cost was also discussed. At approximately $500 per commercial (dusk to dawn) solar light at each staircase (13 staircases), that’s $6,500 and the cost of a post. Diana emphasized the cost and how does the Board want to spend money. Jan said the lights were installed for safety. Huronia Heights has turned over their lighting to Worth Township. The Lighting Committee is John, Dottie, and Debbie. John wants to have a discussion of lighting at the General Meeting. They will attend the Worth Township meeting on August 16 at 6:30.
Liz and Bob met with Anne Vaara, 7350 Maple, (arborist) and looked at the tree on Lexington Heights’ property that is near Mr. Adkins’ property. Ann sent an email regarding the leaning tree with exposed roots. (This is posted on our website.) She feels that there isn’t any evidence that the tree will fall now or in the future. She mentioned that the exposed roots are typical of a ravine system as water and soil move with the current. The basswood tree can be trimmed properly by an arborist with knowledge of proper pruning techniques. If an arborist is not available, Ann would be available to help with which branches can be removed without harming the tree. Ann also said that the treatment of invasive species along the bluff would be very costly. The treatment can vary depending on the species. If the invasives die off, then there would be a void on the bluff that could cause sloughing soil and erosion. She would recommend no treatment at this time. Trimming is a great option to manage vegetation as long as there is a plan in place for selectively pruning of both trees and shrubs. Clear cutting is a terrible method. Keeping the stairs clear of vegetation would be done for safety and visibility. She would recommend adding more trees to the top of the bluff using a certified arborist. Debbie agrees with her recommendations. Debbie would like to see a plan for the bluff and work on sections of the bluff at a time. There was a discussion of trimming by the benches. Diana suggested that the bluff committee should present a plan to the Board. The next bluff trimming supervised by the Board is September 9. Debbie said the fall is a perfect time to clean up the vines etc. on the beaches.
Clubhouse – A new entry door was installed by Bob Hughes and Bob Alimpich. John sprayed the weeds on the playground. Bob put the boot on the roof. It needs to be checked in the attic to see if it’s dripping down the pipe. Some people are needed to clean out the attic. Jan volunteered to help clean out the attic. John made a motion to buy 5 yards of pea gravel for the playground. Debbie seconded. All in favor. Motion passed. (202342) Dottie, John, and Lynn volunteered to help. Julie will ask Mark.
Corn Roast – Bob, Reid, and Dave Czech are in charge of the Corn Roast. Bob orders the corn. Debbie will work with Glady to order food from Jeff’s Market. Liz will provide the onions. Debbie will do an inventory on paper plates etc. The Corn Roast is on Saturday, August 19. Volunteers are needed to help set up in the morning and to help at the event. Dottie will do the 50/50 drawing.
Chili Fest – October 7. John, Julie, Renee, and Debbie will chair the Chili Fest.
Mill Creek Clean Up – A donation of $200 will be given to Maria to buy gas, chains, etc. John made a Motion to donate $200 to Maria for the Mill Creek Clean Up. Jan seconded. Liz/Yes, Diana/Yes, John/Yes, Jan/Yes, Lynn/Yes. Dottie/Yes, Debbie/No, Don/No. Motion passed. (202343)
VIII. Trustee Comments
Don would like to see a budget. He feels we should be setting aside savings every year for emergencies and future projects. He’d like us to earmark money for certain projects. Bob would like to see lists for all the activities. Glady has started these lists for many of the community events.
General Meeting – Debbie, Julie, Jim, and Julie will help with the check in at the meeting. Lynn will buy donuts etc. Debbie will make the coffee. John and Lynn will set up Friday night. The meeting is on Saturday, August 26.
Lynn led the Board in an exercise to set Board priorities for the 2023/2024 year. This is not to exclude other projects, but to provide a focus for the Board. Here are the results:
1. Bluff Maintenance/Preservation (39 points)
2. Update Electrical at Clubhouse (29 points)
3. Upgrade Clubhouse bathrooms to handicapped accessible (17 points)
4. Benches along Lakeview (15 points)
5. Replace/rebuild the chimney at the Clubhouse (10)
6. Upgrade Lighting on Lakeview (9 points)
7. Replace siding on Clubhouse (8)
8. New Website (5)
9. Playground enhancement (3)
The Board also set up Committees.
Bluff/Parkway – Liz, Dottie, Debbie
Beaches/Boat Ramp – Lynn, Don, Jan
Clubhouse/Playground – John, Bob, Jan
Collections – Liz, Bob, Diana (Dottie will help.)
Garbage Contract – Bob, John, Debbie, Don
IX. Adjournment – Don made a Motion to adjourn. Diana seconded. All in favor. Motion passed. (202344)
Community Events
Mill Creek Clean Up August 12 10:30 AM
Corn Roast Aug. 19th 1:00 -4:00 PM
General Meeting Aug. 26th 10:00 AM
Euchre Night Aug. 26th 7:00 PM
Chili Fest Oct. 7th 6:00 PM7\
Board Meetings
Aug. 26 10:00 AM (General)
Sept. 9th 9:00 AM
Sept. 23rd 9:00 AM
Volunteers needed to help:
Replace broken posts along Lakeview
Repair the men’s bathroom ceiling
Level the low spot near the flagpole
Power wash Lakeview benches
Email us at Lexingtonheightsinc@gmail.com to volunteer.