Lexington Heights, Inc.
Annual Meeting
June 24, 2023
I. Call to Order
The meeting was called to order by association President, Bob Alimpich, at 10:12 AM.
II. Trustees Present
Bob Alimpich, Liz Alimpich, Renee Jobbit,Diana Larsson, Don McColman, John Medovarsky, Lynn Secord, Glady Stablein were present. Dottie Schulte was excused.
III. Invocation
Steve Minnick gave the innovation asking for God’s guidance, good health, and remembering those community members that have passed.
IV. Pledge
Bob Alimpich lead the community in saying the Pledge.
V. Reading of the August 20, 2022 Minutes
The community silently read the Minutes. Karen motioned to accept the Minutes. Reid seconded. All in favor. Motion passed. ((202316)
VI. Treasurer’s Report
Diana presented copies of Profit and Loss statements (through December 2022 and January through December 2023) and Balance sheets. (as of December 2022 and as of June 23. 2023) She also presented a letter from Jennifer Kursinsky, CPA stating that the books of Lexington Heights, Inc. are being reconciled correctly and can be relied upon. Peggy Klein asked about the $975 (Cut and trim) on the Profit and Loss (through December 2023). This is for the cutting of the bluff. Bob mentioned that we have not paid Mr. Wilson because he has not given us a final bill. The balance is inflated because we deposited the money from Mr. Adkins and have not yet paid off Mr. Wilson. (Please note the association has not paid any of our funds for the lawsuit.) Richard Gage wanted to know the exact cost of the Corn Roast. The Corn Roast is $1,679.43 and the spaghetti dinner is $577.24.
VII. Introduction of New Members
Peggy Klein (7403 Juniper) introduced herself. Welcome, Peggy.
VIII. Trustee Nominations
Diana nominated Bob Alimpich. He accepted.
Heidi nominated Kurt Riese. He accepted.
Don nominated Dottie. She had submitted a letter of intent to the Board. She accepted.
Liz nominated Lynn Secord. She accepted.
Bob nominated Debbie Bonneau. She accepted.
Lynn nominated Janice Hall. She accepted.
Bob A. nominated Tom Doetsch. He respectfully declined.
Sandy Warner was nominated. She declined.
Debbie nominated Glady. She declined.
Renee was nominated and she declined.
Julie nominated Reid Larsson and he declined.
IX. Elections Report
Liz Alimpich, chairperson, will provide information soon on absentee ballots. Elections are on July 22 at the clubhouse from 11:00 – 3:00.
X. Parade Report
The annual children’s parade will be held on Sunday, July 2 at 12:00. Please line up at Ivy at 11:45. Carts should line up at Woodside at 11:45. Ice cream floats will be available at the clubhouse at the end of the parade. If you’d like to volunteer, please contact Renee.
XI. Reading of the Community Rules
Don McColman read the Community Rules. This was formerly called Rules for Renters. It is under the Library tab on our website.
XII. By-Law Revisions
Liz Alimpich, Glady Stablein, and Tom Doetsch worked on revising the by-laws for the past few years. This was done to bring the by-laws up to date and to clarify some language. The following are the revised by-laws as voted on at the meeting. Changes are in bold. A copy of the current by-law and the revised by-law was available at the meeting. If you’d like a paper copy, we’ll be happy to provide one for you.
Sandy W. mentioned that Section 7 on p.16 states “These by-laws may be amended by majority vote of members at a general or special meeting.”
Kurt reminded everyone that the by-laws must follow the state statute. Bob agreed. The Board took a brief break. After checking with Mr. Wilson (legal counsel), it was decided that we could proceed with voting on by-law revisions.
Article IV 2 Membership p. 3
Membership includes all owners of recorded residential, commercial, and vacant lots as reflected on their respective deeds.
Anne K. motioned to accept. Kurt seconded. All in favor (28) Opposed (13) Motion passed. (202317)
Article VI Officers p. 5
Section 4.3 The Treasurer’s books shall be reviewed annually by an independent person or entity as approved by the majority of the Board.
Kurt motioned to accept. Maureen seconded. All in favor. Motion passed. (202318)
Article VIII Meetings p. 8
Section 1 General. The Board of Trustees shall schedule the Corporation’s Annual meeting between June 1 and August 1 of each year at a time fixed by the Board of Trustees. The Board of Trustees shall schedule a General Meeting of the membership prior to Labor Day at a time determined by the Board of Trustees.
Janice motioned to accept. Maria seconded. All in favor. Motion passed. (202319)
Section 2 Special
Special meetings of the membership may be called by the presentation to the Board of Trustees of a petition signed by at least 40 (forty) members of the corporation or by the Board of Trustees. The membership must be notified at least 15 (fifteen) days prior to the meeting. Members that request a Special meeting shall pay for the expense of notifying the Membership.
Diana motioned to accept. Kurt seconded. All in favor (26) Opposed (15) Motion passed. (202320)
Meetings p.9
Section 4 Only members as defined in Article IV, Section 2, shall be allowed to vote on any question submitted at a General or Special Membership meeting. Voting can be done in person, or by proxy filed with the Secretary or their designee.
Kurt motioned to accept. Anne K. seconded. All in favor. Motion passed. (202321)
Article IX Nominations and Elections p. 10
Section 2 No person may be nominated for an office unless present at the meeting or written consent of intent has been presented to the Secretary.
Janice H. motioned to accept. Anne K. seconded. All in favor. Motion passed. (202322)
Article IX p. 11
Section 5 Notice of the election shall be made by the Chairperson of the Election Committee as a public announcement prior to the election, and shall list the nominees and the questions to be voted upon. Notices shall be posted in conspicuous places within the limits of Lexington Heights, Inc., i.e., Lexington Heights’ Clubhouse Billboard, Corporate Message Boards, and Lexhi.org Website.
Anne K. motioned to accept. Janice H. seconded. All in favor. Motion passed. (202323)
Article IX p. 11
Section 6 Deleted completely due to legality.
Heidi B. motioned to accept. Debbie B. seconded. All in favor. Motion passed. (202324)
Section 7 becomes Section 6. (because section eliminated.)
Section 6 A majority of the votes cast on any question shall be necessary in any election to determine the matter submitted to the members.
Dues increases and assessments are subject to Incorporation of Summer Resort Owners PA 137 – 1929, Section 455.219 (Am. 2006, Act 44, lmd. Eff. Mar. 2, 2006), which requires a majority of the entire membership to vote.
*The following example is provided to better understand the mechanics of how a dues increase or special assessment must be achieved. For the sake of argument, we will assume 500 deed holders as our base membership. A mailing of the proposal(s) would go to all 500 deed holders. A minimum of 250 responses would be needed to consider the vote valid, and then a simple majority of the returned votes would be needed for passage of an increase. 500 deed holders – 250 returned ballots – 126 (1 more than half) YES votes = dues increase/special assessments.
Anne K. motioned to accept. Janice H. seconded. All in favor. Motion passed. (202325)
Article X – Dues, Fees, and Assessments
Section 1 p. 12
All membership dues and fees established by the Board of Trustees and voted upon by the general membership, which are levied on residential, commercial, or vacant property, shall be due by the first day of July each year. Dues paid after July 1 will be subject to a ten dollar ($10.00) per month collection fee. Any unit in a multi-family building constructed after January 1, 2005, shall be assessed individually for dues and fees.
Diana motioned to accept. Anne K. seconded. All in favor. Motion passed. (202326)
Article XI – Expenditures p.14
Section 2 The President shall have the authority to expend up to $500.00 for emergencies.
Anne K. motioned to accept. Tom D. seconded. All in favor. Motion passed. (202327)
Article XII – General p. 15
Section 5 These by-laws, rules, and regulations shall be caused to be printed by the Secretary of said corporation, and shall be made available to obtain electronically, or when requested, a printed copy will be available from the Secretary. A copy of the By-Laws will be posted on the Clubhouse bulletin Board.
Kurt motioned to accept. Diana seconded. All in favor. Motion passed. (202328)
Fires, Firearms, and Fireworks p. 19
Section 3 No fireworks shall be exploded on property of Lexington Heights Inc., without written authorization from the Board of Trustees. Any person(s) authorized by the Board shall hold a State permit.
Kurt motioned to accept. Don seconded. All in favor. Motion passed. (202329)
Miscellaneous p.20
No person shall trim, cut or dislodge any shrubs, grass, trees, or vegetation from the parks, parkways, or bluff within the Corporate limits of Lexington Heights, Inc. without a written permit from the Board of Trustees. At a minimum, a fine of $500.00 and/or cost to restore the property to its original condition will be imposed for unauthorized cutting on the bluff and parkways.
Kurt motioned to accept. Heidi seconded. All in favor. Motion passed. (202330)
Section 3 Only members in good standing shall use the boat ramp if the fee, as set by the Board of Trustees, has been paid to its designated representative.
Anne K. motioned to accept.Rich G, seconded. All in favor. Motion passed. (202331)
XIII. Golf Cart Stickers
The Board will discuss the golf cart stickers at their next Board meeting.
XIV. President’s Report
Bob feels that the community is coming together again. There’s been less negativity on Facebook. Hopefully, we can move forward in the way we are now. He thanked Joe Zajac for his work on restoring the Worth/Satinwood beach where the drain was clogged. He came down with his backhoe and filled that cavity in. That was done as a volunteer and there wasn’t any charge to the community. Bob reported that the sand ramps allowing people to walk the beaches are great. There is only one near Maple that has been washed away. Bob thinks it’s great that people can walk the beaches more easily again.
XV. Reading of the General Membership Rules
John read the rules.
XVI. Community Concerns/Comments
Darlene/Lakeview expressed that she feels that cutting on the bluff is the responsibility of Lexington Heights Inc. She stated that they are too old to do any trimming themselves.
Rich G. talked about individuals paying for bluff cutting and that it’s the Board’s responsibility to maintain the bluff and it should come from the general fund and not individual members paying for the trimming of the bluff. He thinks it’s unbalanced and the Board should review its policy. Diana reminded everyone about the Motion that the Zenith steps needed to be put in before any funds could be used for bluff cutting.
Ann on Maple said, “There’s no common law right for visibility.” There’s a lot of concern about the Board trimming and maintaining the bluff. She thinks the Board needs to be very thoughtful and forthright in their approach. It’s a very complicated issue. If you remove invasive species, you are also removing vegetation that has an important role in preserving the soil of the bluff. She volunteered to get back on the Bluff Committee.
Janice talked about the plan for bluff maintenance that was done years ago. She suggested starting from the bottom of the bluff. The bluff belongs to everyone.
Joe Z. feels that we must have a budget for the bluff.
Kurt would like to see the chimney replaced at the clubhouse.
Diana reminded everyone that the official site for information is Lexhi.org. Facebook is not our official site.
Larry on Rosewood said that most people are here for the lake. He’d like to have a special assessment say $50/property just for the maintenance of the bluff so people can sit on the benches and see the lake.
Lynn reminded everyone of the bluff cutting on June 25. Please email the Board if you’re planning on cutting.
Maria reminded everyone of the Mill Creek clean up on August 12 at 11:00 am. Long boats and kayaks are helpful. Donations of water, gas etc. are all welcome. Help will be needed on August 13 as well. Show up at the boat ramp ready to help.
Julie on Satinwood would like to see a budget for the clubhouse. The carpet needs to be cleaned. The AC unit needs to be replaced. Please consider setting a budget for the clubhouse.
Maureen on Woodside thanked the Board for all their hard work. You are apprecioated.
XVI. Adjournment
Tim R. motioned to adjourn. Anne K. seconded. All in favor. Motion passed. (202332)
Community Events
Children's Parade July 2nd 12:00 PM
Trustee Election July 22nd 11:00 - 3:00 PM
Euchre Night July 22nd 7:00 PM
Clearing of Mill Creek Aug. 12 11:00 AM
General Meeting Aug. 26th 10:00 AM
Euchre Night Aug. 26th 7:00 PM
Corn Roast Aug. 19th 1:00 -4:00 PM
Chili Fest Oct. 7th 6:00 PM
Board Meetings
July 8th 9:00 AM
July 22nd 9:00 AM
Aug. 5th 9:00 AM
Aug. 26 10:00 AM (General)
Sept. 9th 9:00 AM
Sept. 23rd 9:00 AM
Volunteers needed:
Trim hedges at the clubhouse
Help replace broken posts along Lakeview
Help repair the men’s bathroom ceiling
Help level the low spot near the flagpole
Power wash Lakeview benches
Help with community events
Email us at Lexingtonheightsinc@gmail.com to volunteer.