Lexington Heights Inc.

Board of Trustees Meeting

July 10, 2021

I. Call to Order

The meeting was called to order at 9:05 AM by Association President. (Glady)

II. Trustees Present

(Members Present), Diana Larsson, Liz Alimpich, Steve Minnick, Don McColman, Lynn Secord, Glady Stablein, Mary Wade, Gery Victor. Renee Jobbitt, absent.

III. Reading/Approval of 6/12/21 Minutes –

The Board members silently read the minutes.

After the reading of the minutes Diana motioned to approve the minutes as written – seconded by Don -- All approved – Motion passed (202112)

IV. Member Topics – One community member was in attendance to present an issue.

• His issue was regarding the dues collection for the non-adjacent properties, without buildings on them. He said that he had not been billed for dues on his property until this year, and that he purchased the property from Lexington Heights, Inc. He brought forward his payment, along with a generous donation to the community, in addition to the dues owed. There was more discussion about the process and how it was handled previously. Our Treasurer revealed that some people were being billed in the past while others were not billed. This is an effort to make the dues process consistent. There will be further discussion by the Board at a future meeting.

V. Reading of Treasurer's Report/Financials – Treasure Diana Larsson

Treasurer, Diana Larsson, gave an oral and written report of recent payments, collections, as well as our projected year end expenditures, and our present financial status. The current bank account stands at $70,169.97 with $54,039.50 in the checking account and a $16,128.47 CD.

The reports were accepted as presented.

VI. Committee Team Reports – Progress continues.

• Bluff/Parkway Team – Gery Victor remarks:

Missing Posts –

• There a still a few posts that need to be replaced.

• One post was pulled out by Laurel. Two other posts need to be replaced – one at Tulip and one by the boat ramp.

• Beach/Jetties/Boat Ramp – Lynn Secord reported:

  • Nothing new to report at his time.

• Clubhouse/Grounds & Property – Glady reported:

Building -

• Plumbing has been repaired and the sewer has been hooked up.

Grounds – A team of volunteers worked on the clubhouse property - (Reid Larsson, Dave Czech, Bob Alimpich and Tom Wilson)

• They Trimmed the hedges, cleaned the gutters, tidied up the yard and disposed of the debris.

• Lynn organized the playground clean-up.

• We need some more pea gravel for the playground area.

• Clubhouse/Grounds & Property (continued) –

Grounds –

• We need a cone or a post with a reflector to warn of the edge of the ditch by the entrance of the clubhouse road.

• By-Law Enforcement Team – Glady reported:

  • There has been no activity due to the cancellation of the joint community’s presidents meeting.

• Children’s Parade Report – Renee reported:

  • The parade was a fun event – there were plenty of volunteers.

  • Lynn & Julie Hayden handled the refreshments.

  • Karen Callus, Gail Taliaferro, and Carol Morrissett were judges for the event and many others helped make it a success.

• Board Trustee Election – Liz reported:

  • Everything seems to be going well with the planning.

  • Glady is handling the absentee ballots – they are available at her house at 7365 Maple.

  • Glady offered to personally deliver them to those who cannot vote in person or pick up an absentee ballot.

  • Liz was appointed as the committee chair – Julie Hayden and Jim Sapiel make up the rest of the election committee.

  • 4-6 counters will be chosen to count and verify the votes.

  • As of this time 7/10/21, there are no plans for proxy votes – Board will conduct election as traditionally done.

VII. Unfinished Business –

Sewer Project -

• The Sewer is now hooked up.

VIII. New/ Ongoing Business –

Dues Collection –

• Businesses are now paying dues.

Dues Increase -

• Diana is still researching all available/current deed information.

• We are still working on the proposed Dues Increase.

Signage Along Lakeview –

• Lynn proposed getting “professional grade” signs to post along Lakeview expressing community rules for beach usage.

• These could be mounted on railings at each staircase.

• The signs will be 12”x18” - 10 signs at a cost of $35.00 each.

Diana motioned to approve the purchase of these signs. Liz seconded the motion. All board members present, were in favor - Motion (202113) passed.

IX. President’s Comments/Concerns –

Glady expressed thanks for the hard work done by the Board and community volunteers.

• Special thanks to Lynn for her work on community signage and announcements.

• Also Special thanks to Renee for her work on the parade and to those who volunteered their time to help out.

• Other comments –

  • Going forward the Clubhouse Manager will be placed on the agenda at all Board meetings.

X. Clubhouse Manager Comments –

Julie noted that during a private event at the clubhouse, there were too many other people parking their cars in the parking lot.

• It was announced before the event that parking would be restricted during that event.

• The people renting the clubhouse had difficulty handling the parking for their event.

• Glady proposed that we purchase five removable signs stating “Private Party – No Parking”, to be used during such events.

• Lynn will have the signs made.

XI. Trustee Comments/Concerns – Nothing new brought forward.

Adjournment

Liz motioned to adjourn the meeting. This was seconded by Diana – All trustees voted in favor -

Motion passed (202114)

Planned Community Events

Trustee Election July 24th 11:00AM -2:00 PM

Euchre Night Aug. 14th 7:00 PM

Corn Roast Aug. 21st 1:00 PM -4:00 PM

General Meeting Sept.11^th 10:00 AM

Chili Fest Sept.25th 6:00 PM

Remaining Board Meetings

July 24th 9:00 AM

Aug. 14th 9:00 AM

Aug. 28th 9:00 AM

Sept. 25th 9:00 AM