Lexington Heights Inc.
Board of Trustees Meeting
August 17, 2019
I. Call to Order
The meeting was
called to order at 9:00 AM by Association President. (Glady)
II. Trustees Present
(All Present) Renee Jobbitt, Diana Larsson, Liz
Alimpich, Mike Lackomar, Steve Minnick,
Lynn Secord, Glady
Stablein, Mary Wade, Gery Victor.
III. Reading/Approval of August 3, 2019 Minutes – Steve read
the minutes for 8/3/19.
·
1
correction was given:
o
Steve to remove post adjournment informal
discussions.
Liz moved to approve the Minutes with
correction. Diana seconded, all approved - motion carried (201919).
IV. Member
Topics
Julie Hayden – Re: Public Contact Information for Board
·
Julie objects to the fact that the Clubhouse
Manager’s number is the only published phone number for Lex-Hi Board.
o
Too many calls coming in to Julie regarding
real estate sales, accounting, and other non-clubhouse related issues.
o
This issue was discussed further later in the Board
Meeting by the Trustees.
V. Reading of Treasurer's Report/Financials
·
Treasurer, Mary Wade, gave an oral and written
report of recent expenditures.
o
Mary reported Total Assets of $73,748.03
o
Accounts receivable $13,673.02
o
Mary reported that we may have to cash another
CD to cover expenses for the Corn Roast event and utilities, including electric,
gas, water, garbage pick-up, as well as tree trimming, lawn cutting, etc.
o
Mary noted that garbage pick-up costs alone,
will be $17,000 between now and next Spring.
The Treasures
Report was accepted as presented.
VI. Clubhouse Report
·
Clubhouse
floodlight – Motion sensor floodlight was purchased – Glady
will check on the installation to make sure it meets our needs.
·
Wall
Repairs -
o
The wall repairs under the air conditioner
unit will be tabled until next year.
VII.
Bluff/Parkway Maintenance
·
Committee
Report – No recent meeting info to report.
·
Maple
Drain Issue – Glady to meet with the county representative
to see if they are willing to solve the problem.
·
Zenith
bottom steps –
o
Repairs on the Zenith stairs (by homeowner)
look OK for now.
·
For
Oak Street bottom
drop-off issue –
·
Glady met with Ted Parker, who suggested that
we move some vegetation to create a path around the drop.
VIII. Unfinished Business – quotes
for completion of the engineering plan provided by G2….
·
Request
for Quote – No quote have been received yet from the
contractors provided by St. Clair County.
o
Steve noted that one of the contractor
candidates (Raymond Excavating) had some serious doubts about the G2 Design. It
may not be robust enough for Lake Huron shoreline.
o
Steve will call to follow-up.
·
Parker
Assessment – Glady met with Ted Parker
o
Ted also had some serious doubts about the G2
Design.
o
Parker recommended that we leave the bluff
alone for now.
o
He suggested we consider putting large
boulders at the bottom of the bluff for added support structure.
o
Ted also recommended that we install a
concrete surface drain along the edge of the road, where it drops down to the
boat ramp apron.
·
Drain
Culvert at Grove – Needs to drain directly into Mill Creek (not
behind the seawall).
o
The culvert needs to either be extended beyond
the seawall or cut through it.
o
This is Sanilac County’s responsibility.
IX. New Business – Approval for trees at
the top of the bluff.
·
Bluff
Committee – Needs to decide where to put trees and how
many need to be planted.
o
Glady provided a quote for trees from
Lexington Gardens Nursery.
o
If the purchase of trees is approved, we must
arrange for regular watering of them until they are old enough to survive on
rain alone.
o
The Bluff Committee needs to come up with a plan
– outsource to professionals or get community volunteers.
o
Maybe the Juniper group could manage watering
the trees to be planted on their bluff.
o
The Bluff Committee will meet soon to discuss.
X. President’s Comments/Concerns
·
Joint
Association Meeting – No new actions to report.
o
Don Falls is our point person for
communications with Sanilac County.
o
Glady will be meeting him to discuss Lex-Hi
concerns and what the county may be willing to do to address them.
·
Corn
Roast – Need to take inventory of supplies for the
party.
o
All board members are expected to help.
o
Corn shucking is Friday 8/23/19 by the clubhouse
garage at 7:30 PM.
o
Set up for the party is at 11:00 AM 8/24/19.
·
2020
Calendar Planning – We will need to plan 2020 activities at our
September 14th meeting.
o
Diana and Liz will bring blank calendars for
the Board to use to set our schedule for the 2020 vacation season.
o
Gery will not be available and is excused from
meetings September 7th and 14th.
·
Grill
– We have our new grill available for the Corn Roast.
XI Trustee Comments/Concerns
·
Motion
for Board trustee term change - to 3 years (from
present 2 year term) – Needs to be
approved at General Meeting.
o
We need to have a (Board approved) plan ready
before we bring this to a community meeting.
o
This may have to wait until 2020.
·
Lex-Hi
Official Business signs and Vests – It’s important to
identify Board members performing approved actions for the community.
o
Steve recommended Official business signage for
Trustee golf carts and bright colored vests to convey to the public when
Board-approved activities are being implemented by authorized people.
·
Missing
signs at the new staircases – Need to look at putting
No-Parking and Beach Rules signs at Zenith and at beach access points from Ivy
to Laurel.
·
Board
Member Contact info – Members are directed to the website
to contact Board Officers.
o
Mike has a contact portal on the website and will
receive e-mails to direct inquiries and communications to the correct Board
Officer.
o
Steve will reinforce this in the 2020
newsletter and notify members that if they are selling their property, the
Lex-Hi Treasurer can be contacted through the website portal.
·
Website
Updates – Our community website needs to be kept up to
date.
o
Mike will review the site (tab by tab) to
remove obsolete information and update with the latest meeting minutes and
financial statements.
o
He will communicate all important community
info through the website.
·
Facebook
Posts regarding Lex-Hi events – We need to make sure
that our community events are not broadcast to invite non-members to limited
Lex-Hi members-only occasions.
XII. Remaining
Community Events for 2019:
·
Mystery
Night – 6:00 PM – August
30
·
General
Meeting 10:00 AM – September 7
·
Spaghetti
Dinner – 5:00 – 7:00 PM - September 14
·
Chili
Fest - 6:00 – September
28
XIII. Remaining Board Meetings for 2019 (all at 9:00 AM)
·
September
14
Diana moved to
adjourn the meeting – seconded by Liz – Motion Passed (201920)
