Lexington Heights Inc.
Board of Trustees Meeting
June 22, 2019
I. Call to Order
The meeting was called to order at 9:03 AM by Association President. (Glady)
II. Trustees Present:
Mark Hayden, Mike Lackomar, Steve Minnick, Lynn Secord, Glady Stablein, Mary Wade.
Absent/Excused: Renee Jobbitt, Diana Larsson, and Liz Alimpich.
III. Reading/Approval of June 1, 2019 Minutes (Steve Minnick)
Mark moved to approve the Minutes as presented. Mike seconded, all approved - motion carried (201908).
IV. Member Topics
No Members were present.
V. Reading of Treasurer's Report/Financials
Treasurer, Mary Wade, gave an oral and written report of recent expenditures.
Mary reported a Total Assets of $106,055.04
Savings balance of $78,864.56
Accounts receivable $26,670.48
Mary reported year-to-date expenses at $47,156.30.
The Treasures Report was accepted as presented.
VI. Clubhouse Report
Swing-Set Repair – Mark replaced two broken swing seats.
Exit Lights not working – Tim Reifert will check to see what is causing the problem.
Non-Members renting the Clubhouse – There will be no sub-letting of the clubhouse to non-members. Only members of Lex-Hi in good standing can rent the building.
Wall & Ceiling Repairs -
Mark reported that the bathroom ceiling will require two sheets of drywall for the repair.
He will check on the wall under the A/C unit.
VII. Bluff/Parkway Maintenance
Committee Report – Debby Bonneau will report status at next meeting.
G2 Consulting Group – Jen Casey is still working on the RFQ list. Anne Vaara has not provided her RFQ list yet.
Beach Clean-up – Lynn is working on recruiting volunteers to be Block Captains.
Boat Ramp Keys – Marry passed out keys to the trustees. The demand for keys is down this year – probably due to poor weather.
Maple Street Drain/Erosion – Still investigating getting the area scoped to identify the cause of the drain failure.
Ted Parker will see if he can tell what is causing the erosion around the drain.
Debby Bonneau is checking with Phil Essenmacher to find out what the sewer contactors did with the drain hook-up at each street.
Glady will update the Board as more info becomes available.
Unfinished Business -
Bluff Trimming – Billy’s Tree Service – will be cutting the (Oak, Nymph, & Maple) sections one street per week as weather permits, until completed.
Secretary/Webmaster Duties – Steve provided a one-page summary of duties for each position – all agreed to accept the document as presented.
Personal Property Statement – Mary is still working on this.
Board Term Arrangement – the proposal for 3 year alternating terms is still being evaluated – it is too late to be considered for this year.
Worth Ramp/Bluff Work – The ramp has been installed. Parker fixed the beach erosion on Worth.
New Business –
Election July 27th – Diana will have the absentee ballots ready in time for voting.
Tree Removal - Authorizing $250.00 for to clear 3 small trees at the foot of Maple. Glady is working with the neighbors to get this done.
Meeting with State Representative Hernandez – Glady will meet with him on July 6 to discuss our situation and the State Law.
XI Community Events for 2019:
Euchre Night –7:00 PM – July 27, August 17
Annual Meeting 10:00 AM June 29
Kiddie Parade – 12:00 Noon July 7
Board Election – 12:00 PM – 3:00 PM July 27
Corn Roast – 1:00 – 4:00 PM – August 24
Mystery Night – 6:00 PM – August 30
General Meeting 10:00 AM – September 7
Spaghetti Dinner – 6:00 PM - September 14 (Tentative)
Chili Fest - 6:00 – September 28
XII Remaining Board Meetings for 2019 (all at 9:00 AM)
July 13, 27, August 3, 17,September 14
Mark moved to adjourn – Seconded by Mike – Motion Carried (201909)