Lexington Heights Inc.

Board of Trustees Meeting

September 15, 2018

I. Call to Order

The meeting was called to order at 9:08 AM. by Association President. (Glady)

 

II. Trustees Present

Mark Hayden (had to leave early)

Renee Jobbitt

Mike Lackomar

Liz Alimpich

Steve Minnick

Lynn Secord

Glady Stablein

Mary Wade

 

III. Reading/Approval of September 1, 2018 Minutes (Steve Minnick)

The minutes were accepted by Renee, as presented – seconded by Liz - all accepted. – Motion passed (201834)

 

IV. Member Topics

No Members were present.

 

V. Reading of Treasurer's Report/Financials

·         Treasurer, Mary Wade, gave an oral and written report of recent expenditures.

·         Mary reported a balance of $72,754.84

·         Accounts receivable $13,586.53

·         Glady indicated that we need more descriptive information on the expenditures. Discussion followed. Mary will look into how to make it appear on the reports.

·         Mary will call this week to check the status of the independent audit of our books.

Glady accepted reports as presented.

 

VI. Clubhouse Report

·         We have a party scheduled for November 3 (Dave Czech party).

·         A baby shower is scheduled for November 4

 

VII. Bluff/Parkway Maintenance

·         Team met with G2 to get clarification on engineering proposal September 13.

o   The 1^st part is a detailed scope of work that can be quoted by an excavating contractor.

o   Anne will work with St. Clair County Drain Commissioner for potential earth moving contractors.

Mike made a motion to approve the 1^st section of the G2 proposal for $4,975.00. Steve seconded – motion passed (201835)

o   G2 will provide rough estimate of project costs.

o   Jennifer Casey (G2engineer) says all trees and vegetation must be removed from this section of the bluff for the rebuild process – new vegetation & trees will be planted on the reinforced bluff repair area, with main goal to save the bluff that ensures continued use of the road and boat ramp.

·         VII. Bluff/Parkway Maintenance (continued)

 

o   The second part of the HG2 proposal is for QC work once the physical project is in process.

o   This will require additional Board approval.

 

·         Billy’s Tree Service will begin trimming Laurel, Juniper, Ivy, section on Monday September 17.

o   Steve & Glady will be present to supervise the work plan.

o   Anne Vaara will review the work on September 22.

·         Steve still has no response from Timberline Tree Service – will continue to pursue Louie.

·         Steve recommended that if we approve of the original work from Billy’s Tree Service that we consider approving Billy’s for the rest of the contract - so we can get on his work schedule in the spring.

o   There was group discussion following this. There will be a short Board Meeting Sunday September 23 to consider approval of Billy’s Tree Service proposal based on the work completed (thus far) and Anne’s review of the same.

 

VIII. Unfinished Business

·         Trash Pick-up – Final contract review (with being made and a correction of the 2023 rate that was incorrect).

·         Dues Increase Vote – We will follow the motion to seek legal counsel to correct the vote process for the increase.

·         Block Captains – Liz & Lynn will write a draft job description for the board review and consideration. They will also work on a “new comer folder” which will include By-laws, Rules for Renters, Lex-Hi Newsletter, and a list of local businesses.

 

IX. Membership Meeting - Topics from the floor:

·         Seeding Worth Ramp – Hold off – let nature take its course.

·         Fixing the erosion on Lakeview at boat ramp – Will review after the sewer project is completed and on line. We expect many problems will be solved as the work is completed.

·         Beach Signs - Steve and Mark will review present signage and make recommendations for improvements.

 

XI. Remaining 2018 Events                                                               

·         Chili Fest September 29

·         Community get-together “Surviving the Sewer project” – October 6, @ 6:00 PM 

 

XII Community Events for 2019:

·         Euchre Night –7:00 PM – June 22, July 27, August 17

·         Annual Meeting 10:00 AM June 29

·         Kiddie Parade – 12:00 Noon July 7

·         Board Election – 12:00 PM – 3:00 PM July 27

·         Corn Roast – 1:00 – 4:00 PM – August 24

·         Mystery Night – 6:00 PM – August 30

·         General Meeting 10:00 AM – September 7

·         Spaghetti Dinner – 6:00 PM - September 14 (Tentative)

·         Chili Fest - 6:00 – September 28

 

 

XIII Board Meetings for 2019 (all at 9:00 AM)

·         May18, June 1, 22, July 13, 27, August 3, 17,September 14

 

·         Steve made a motion to adjourn – Seconded by Renee – Motion Carried (201836)